Efficient time management

Career success is inseparable from efficient time management. Efficient time management can allow companies to improve work efficiency, reduce management costs, and complete excess tasks within the specified time. Efficient time management can enable you to master the correct time management skills, develop a time management plan that suits you, and have sufficient personal leisure time.

To truly understand time and manage "time", we must have a deep understanding of the nature of time. First, let us understand the four unique characteristics of time:

(1) The supply is inelastic: the supply of time is fixed and will not increase or decrease under any circumstances. It is 24 hours a day, so we cannot open source.

(2) Unable to accumulate: Time is not accumulated and stored like manpower, financial resources, material resources and technology. Whether we want it or not, we have to consume time, so we cannot cut expenditure.

(3) Cannot be replaced: any activity depends on the accumulation of time, which means that time is an indispensable basic resource for any activity. Therefore, time cannot be replaced.

(4) Cannot be lost and regained: Time cannot be lost and regained like a lost thing. Once it is lost, it will be lost forever. Money can be paid back, but if time is squandered, no one can get it back.

What is time management, and what "time management" explores is how to reduce time wastage in order to effectively complete the set goals. Due to the four unique characteristics of time, the object of time management is not "time", it refers to "self-management management" in the face of time. The so-called "waste of time" refers to time consumption that does not contribute to the goal. The so-called "self-management management"-you must abandon bad habits and introduce new ways of working and living habits, including setting goals, proper planning, allocating time, weighing and decentralizing power, plus self-discipline and perseverance to improve efficiency. Get twice the result with half the effort. Several time management methods are specifically introduced below.

1. Actively use periods of good mood to improve work efficiency. mouth

I want to do something, but I’m too lazy to do it. This so-called "lack of motivation" state, I believe everyone has this experience. Some people say that when you encounter this kind of "boring" occasion, as long as If you barely work for 30 minutes to an hour, your attention will be slowly generated and your efficiency will gradually improve. However, in this way, between the 30 minutes or even an hour before reaching the "full energy", Work efficiency will be very poor. Because you are reluctant to work, you will inevitably feel mental pain. Based on this, it can’t be called a good policy. In your case, when you encounter “incompetence”, you will immediately set the job at hand. On the side, from the "must do work", find out your favorite work, and start to do it immediately. Because it is a job that you like, you will naturally have work enthusiasm and efficiency will naturally increase. All in all, create a state of "energetic" at the beginning, and then start working on the things you feel "don't want to do." In this way, you will not feel that it is like before, making it difficult for people to continue.

2.0 In order to improve efficiency, we might as well do other tasks when the deadline is approaching. Many people think that as long as the time-consuming work can always complete the task, in fact it is not necessarily the case. If there is too much time, it will inevitably spend more time in irrelevant areas, delay doing things, and lack a sense of tension. For myself, unless the deadline is approaching, I will do other work first. Only when it comes to "do not do it will not come in time, we will start to do this work. In this situation, due to the deadline is approaching, efficiency will be greatly improved. Managers call it the effect of expiration."

3. When you feel that your efficiency has plummeted, you should "actively rest".

The working condition in the morning is generally not too bad, but in the afternoon, due to the accumulation of fatigue, work efficiency will gradually decrease. In this situation, moderate rest is necessary. Instead of driving the chaotic mind to "long-term battle", it is better to take a few minutes of appropriate rest to refresh the spirit and continue to work, so that work efficiency can be improved.

4. When trouble occurs, relax your mind first, and then start working. mouth

The manager makes the spirit relaxed, not only effective for fatigue. For example, if you do something wrong, are criticized by your boss, and customers complain and complain, you will feel distressed for a long time. When you feel distressed, even if you work reluctantly, your efficiency will not improve. At this time, you might as well let yourself relax, thinking that when you encounter a problem, you must first solve the problem, and then work with a positive attitude.

You can also invest in simple work, so that your heart will gradually calm down and new energy will follow. For example, it is good to organize information and organize miscellaneous notebooks.

5. You can find the "unseen time" by using a six-minute action record sheet. I often hear people around me saying "There is no time...". Some people even cut their sleep time in order to buy more time. From a long-term perspective, shortening sleep time will have a negative effect on efficiency. Instead of doing this, it's better to reassess the way you use your time and remind every manager that you might as well write your own action record, that is, write down what time to what time and what did you do? In the office, all employees use a "time analysis sheet" (every six minutes as a unit to record each person's work.) It is proposed to use six minutes as a unit because it is one-tenth of an hour, that is It is equal to one point one hour, which is relatively simple and convenient in total. If you actually do this kind of recording, you can get a lot of information, which is very helpful for improving work efficiency, effective use of time, and calculation of rest.口6.0 For work that you feel disgusted with, you can prepare "success rewards" for yourself or your family members to stimulate motivation. Human beings can concentrate on the work they like for a long time. On the contrary, if it is a job that you hate, you will feel painful in just a few minutes. Sometimes I really can't lift the energy, and even want to give up halfway. But how can you just say that you don’t do it and you don’t do it? Most people, driven by a sense of responsibility and urgency, reluctantly do it. However, it is absolutely impossible to improve efficiency when doing things under compulsion. It can only be dealt with by procrastination. As a result, the managers thought about how to make the drudgery work in a happier atmosphere..." However, the content of the work can rarely be changed. As for the so-called "happiness", it has to be made by themselves. After thinking about it and thinking about it, management experts believe that the simple and most effective way is to prepare a "success reward" and tell yourself that after you finish your work, you can immediately do "something". The so-called so-and-so thing here. , As long as it is anything that appeals to you. For example, after writing this report, you can go shopping with your girlfriend or watch a movie you have always wanted to watch. If it’s a short time. If you can accomplish something, tell yourself, finish the job and immediately drink a cup of fragrant coffee. I believe many people have this kind of experience, that is, when you were a student, your parents told you

"If you have a good test score this time, I will buy the thing you want and give it to you." In order to get the things you dream of, you will work hard on subjects you hate. The principle of "reward for success" as described by management experts is the same as this matter. mouth

7. As long as the daily work is "formatted", work errors and negligence can be prevented. In order to carry out the work efficiently, it is best to "format" all kinds of work, that is, "format" the tactics derived from experience. In this way, no matter when and where, anyone can take the best approach and start working without errors. Some companies have begun to implement the formatting of this kind of work, but for those who become the subject of formatting, almost all of them are highly or complex tasks. In daily life, managers believe that "formatting" can be used to a large extent.

In fact, the mistakes and negligence caused by the unclear work know-how are not limited to professional work, even daily work is no exception. For example, when you are in the office, entrust someone to listen to the phone for you and transcribe the content of the phone. If the content of the transcription still does not make you clear what the other party meant, you have to consult the transcriber. And so on, if it happens several times in a day, the time loss is amazing. In this situation, even if you blame the transcript, you can't solve the problem. If the format of the phone transcript is stipulated in advance, then there is no possibility of error. In the manager's office, from the writing of professional review books, to the answering of telephone calls, and the handling of e-mails, the format of processing is prescribed, and all the staff understand the tricks. Every time a new employee enters the company, he must understand the so-called "format". When deciding on the "format", one thing must be paid special attention to, that is, you cannot expect "complete" from the beginning. No matter how complete the expectations are, unexpected things will still happen. Therefore, the "format" must be defined under this psychology, and after practical use, content must be continuously added.

After such a process, the "living format" can be completed. For the so-called format", you may wish to add some small information. In terms of the writing format, you may wish to propose the distance that the book must travel, the time required, the number of the reception window, the public holidays and when the least crowded. These. At first glance, it seems that if unimportant information is added, the effect will be very different. Some people ignore such small information and go for nothing, which greatly wastes time and energy. The format is just like a map indicating the arrival of the destination. People who see this map must add appropriate information in order to be able to use the shortest distance to reach the destination. 口

8. For cookie-cutter work, as long as you doubt the previous practices, you can improve efficiency. Many people complained, saying: "When I go to work in the company, I do the same job every time, which makes people feel tired..." Indeed, it is difficult to make people motivated by doing things according to the orders of the boss every day. However, for this kind of cookie-cutter work, as long as you don't blindly follow past practices and come up with some ideas yourself, you can feel interesting.

9. Know the limit of your concentration, you can use it to improve efficiency. Regardless of how motivated you are, there is always a limit to the time people can concentrate on doing one thing. If you ignore this and just sit down at the table wholeheartedly, you still can't improve your work efficiency, but will make it continue to decrease. You'd better figure out the time you can concentrate on, and then cooperate with the work, divide the work into several sections, so the effect is better. Generally speaking, the time a person can concentrate on doing one thing is about ninety minutes. Because of this, university classrooms and movie screenings are all set around 90 minutes. However, the movie show time is set to 90 minutes later. However, this is not an ironclad rule, there are still individual differences. At the same time, depending on the content of the job, the time to concentrate is different. No matter who it is, as long as it is something that interests you, it is not a problem to concentrate for two or three hours. If there is annoying noise outside the window, the time to concentrate will also be shortened. The matter of concentration is often influenced by the environment. Associating these phenomena, you can judge that there is indeed a limit to the time you can concentrate. Therefore, the most important thing is to find the most suitable time for concentration from experience. Once you know and grasp the time when you can concentrate, you can find ways to improve work efficiency. If you think that the limit for your concentration is 60 minutes, devote yourself to 60 minutes of work. Do a full sixty minutes of work, take a break to relax yourself, and concentrate on doing another sixty minutes of work. In this case, work efficiency will also be improved invisibly. Or changing the content of the job is also good. For example, after a period of proofreading is done, change to meeting guests. In this way, you can refresh your spirits. When it comes to work, some people think that they have to face the table all day long. In fact, this is not the case. Managing yourself from time to time to improve efficiency is the real work. mouth

10 Use the "schedule" to "visualize" what must be done, so that you can feel the sense of accomplishment with your eyes. The work must be continued for a long time, so you must know how much has been completed so far? How much is left? If you cannot grasp it with certainty, you will fall into a place of anxiety and your work efficiency will not be improved. Therefore, the larger the goal that must be achieved, the more objectively able to confirm its progress. In order to achieve this, it must be visualized." For you, when you apply for a university or take a government-sponsored exam, you will use a self-made "schedule" to "visualize" the completion of your goals. Draw a small grid on a piece of paper. The horizontal side of the grid writes the things that must be done to complete the goal. Whenever something is done, use a red pen to erase the grid. mouth

If you do this, you can see at a glance that you are at the point between your starting point and your goal. I don’t feel at a loss as to what I should do next. In this case, the work can naturally be carried out very efficiently. Moreover, the sense of accomplishment produced by obliterating a grid can enhance confidence in the next challenge. In addition, the advantage of using this "schedule" is that you can see the gap between goals and actual performance. When deciding the work procedure in the morning, although the scope of today’s work was listed, sometimes it was not possible to reach this scope. At this point, if there is a work "schedule", it can be seen at a glance that a few percentage points have been achieved. If the final goal is not reached, it can be used as a reflection material for finding problems. A goal is just a means to drive work efficiently, and it does not necessarily have to be completed completely. The most important thing is to analyze the gap between goals and actual performance by yourself. Without this process, there can be no progress at any time.

11.0 As long as you realize that your time is wasted, the efficiency of your work will be completely different.

Once you think you have plenty of time, you will often use it without regret. The same is true for work. If you think you can’t finish it today, come back tomorrow, or work overtime, your efficiency will get worse day by day. Time also has a price. If you don’t earn something more than your own time value within a certain period of time, your income will be negative. Because of this, there is always a conscious judgment of the value of time. In this way, the awareness of increasing the enthusiasm for production will work, and the work will naturally be carried out very efficiently. Not only will the undisciplined habits disappear, but it can also inspire ideas to improve work efficiency. When I graduated from university and entered an international accounting firm to work, I had a strong sense of the value of time. The main business of this accounting firm includes accounting audit, taxation, and fiscal issues. Almost all funds are human expenses. Therefore, when formulating the charging standards, time is the criterion. Therefore, if the time is not used meaningfully and efficiently, the reward may be less than the cost. It is precisely because of seeing the harsh reality of the corporate world that I have the awareness that "time is not free". To this day, even though I have my own office, I still use this precious experience and always think about the value of time. Perhaps it seems a little difficult for clerks to use tangible objects to compare the balance between productivity and time value. However, as long as you calculate the "cost" of an hour from the amount of wages, annual salary, overtime, etc., your awareness of time will change drastically.口12.0 After completing a job, write down the trick to solve the problem as soon as possible.

No matter how hard it is, once a job is completed, most people will be satisfied with the result and seldom pay attention to the process. In fact, this attitude is wrong, and it can be said to be a pity. The more you repeat the wrong work, the more you can get new tricks and reflect on the problem. If you ignore this precious by-product, it will be rushed to the corner of consciousness. The next time you have to do the same work, you have to start over.

Therefore, after you finish one thing, you must record the new discoveries and reflections related to the next job in a memo. In this way, by recording the "things" that the eyes can see, you won't make the same mistake next time, and you won't waste time in the same place. Even if you entrust others, you can do it efficiently.